Major/Essential Functions
Adheres to institutional and departmental policies
Respond to all faculty email requests received via the pool or direct email
Schedule meetings, reminders, prepare meeting documents
Enter faculty CV content, produce reports and assist faculty with Annual Faculty Evaluations
Answer, address and direct departmental telephone calls
Update and maintain faculty CVs
Track and log faculty CMEs
Distribute faculty mail twice weekly
Transcribe dictation, format, and send written communications
Request faculty leave approval, post to faculty calendar, ensure it is posted to the departmental Faculty Leave calendar, and notify key people
Arrange faculty department-related travel accommodations, post to faculty calendar, prepare documents, collect receipts, and process reimbursement
Arrange faculty department-related travel accommodations, post to faculty calendar, prepare documents, collect receipts, and process reimbursement
Complete institutional quarterly evaluation
Gather data, articles, tables, review and edit manuscripts
Complete faculty and departmental purchases, maintain receipts, and reconcile expense report in Chrome River weekly (registration, membership dues, books, food, and similar expenses)
Collect, maintain, and update call schedules and forward to key people
Attend weekly coordinator meeting and periodic admin section meetings
Complete all institutional and departmental training
Fill in for co-workers as necessary
Work remotely as necessary when approved by supervisor
Prepare, mange, and distribute orientation and rotation information, Schedule and manage Mock OSCEs, Create, manage and distribute student rotation schedules, Ensure students are current on OR training, Arrange lunch debriefing meetings
Distribute NBME practice vouchers, Track and manage students' H&Ps, Schedule and manage final OSCE and enter final scores, Track and manage student evaluations, Arrange and manage mid-point evaluations, Assist MSIV Program Coordinator with all duties and provide coverage during their leave
Assist student with obtaining badges and any badge issues, Notify faculty of students' rotation schedules, Track and manage student absences
Required Qualifications
High school plus six years experience in related field.
Additional education may substitute for experience on a year for year basis.
Preferred Qualifications
Experience with medical transcription and terminology.
Experience in clinic administrative or high level administrative support settings.
Required Attachments
Resume / CV
Pay Statement
Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan.
For additional information, please reference the institutional pay plan website.
EEO Statement
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran.
Jeanne Clery Act
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information.
By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees.
You can locate this report through our website at: https://www.
ttuhsc.
edu/emergency/clery-report.
aspx.
Pay Basis
Hourly
Pay Grade Minimum
Salary commensurate with related education, experience and/or skills.
Pay Grade Maximum
Salary commensurate with related education, experience and/or skills.
Grant Funded?
No
Job Type
Full Time
Job Group
Office and Admn Wkrs All Other
Shift
Day
Travel Required
None
Does this position work in a research laboratory?
No
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