City of Lubbock
Administrative Assistant
SALARY
$14.
93 Hourly
$1,194.
40 Biweekly
$31,054.
40 Annually
LOCATION
1401 Ave.
K Lubbock, TX
JOB TYPE
Full-Time
JOB NUMBER
A519-7515
DEPARTMENT
City of Lubbock Utilities
DIVISION
7515 - Collections
OPENING DATE
03/02/2024
CLOSING DATE
3/15/2024 5:00 PM Central
Summary
Performs a wide variety of difficult clerical and secretarial duties.
Essential Functions
Compose and type letters, reports, and memos from rough drafts, verbal instructions, or notes;
Utilize a variety of computer software to produce documents which may include or incorporate text, tables, and graphics;
Take and transcribe minutes from various meetings;
Greet visitors by phone and in person and ascertain nature of business, provide assistance or referral, and explain policies and procedures;
Schedule appointments and maintain a calendar;
Open, review, and route mail according to contents;
Arrange conferences and meetings by compiling agendas and support materials, distributing materials, and set-up meeting room and refreshments;
Make travel arrangements and reservations;
Maintain department files and records;
Compile information from records and prepare reports;
Prepare vouchers to pay department expenses, maintain office supplies, maintain a cash fund;
Prepare and maintain personnel records including personnel action forms and timesheets, prepare and submit records required for payroll processing, review payroll records for accuracy and compliance with policies, input time records for biweekly payroll;
Review and proofread correspondence, memos, and reports to ensure accuracy and correctness;
Perform related duties as required.
Qualifications
Completion of a high school diploma or the equivalent with an additional three to six years of increasingly responsible secretarial experience; or any combination of relevant education and experience which provides the following:
Knowledge and Abilities
Knowledge of:
Office practices and procedures;
The organization, function, and policies of the department;
General knowledge of municipal government organization and services;
Personnel and financial recordkeeping;
Computer principles and procedures;
Proper public contact and telephone etiquette.
Ability to:
Spell and use correct grammar;
Prioritize and schedule work to meet deadlines;
Transcribe material from a dictaphone system;
Communicate effectively with others;
Work independently in the absence of specific instructions;
Prepare accurate payroll and financial records;
Perform computer/word processing functions.
Physical Requirements:
Maintain the ability to:
Frequently stand and walk during the shift;
Frequently stand and walk;
Frequently pull or push objects;
Occasionally flex upper trunk forward at the waist and partially at the knees;
Occasionally lift and carry up to 10 pounds;
Occasionally rotate upper trunk to the left or right while sitting or standing;
Place arms above.
at.
or below shoulder height.
Agency
City of Lubbock
Address
1314 Avenue K
Lubbock, Texas, 79401
Phone
806-775-2281
806-775-2303
Website
https://www.
mylubbock.
us
Administrative Assistant Supplemental Questionnaire
*
QUESTION 1
Do you have three to six years of increasingly responsible secretarial experience?
Yes
No
* Required Question
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