Accounting Assistant

*SUMMARY* Oversee and process accounts payable, accounts receivable, cost accounting and business financial functions involving all domestic and international suppliers.
*ESSENTIAL DUTIES AND RESPONSIBILITIES *(include the following, however, other duties may apply) * Apply skills and knowledge of accounting and reporting requirements (generally accepted accounting principles “GAAP”) * Manage all accounts payable processes and procedures through auditing, verification, payments to suppliers, and accurate general ledger posting * Manage reconciliation and remittance to all online suppliers such as credit card companies for all expenses incurred through credit card purchases * Maintain information and review financial transactions by creating and/or monitoring electronic files and/or accounting documents * Maintain accounting ledgers by entering/posting/reviewing transactions that are processed in accordance with policy, applicable laws and regulations, and sound business practices * Assist with month and year end reconciliation * Create and maintain all capital expense documentation and reconciliation * Review, verify, organize and document internal expenses, identifies eligibility, and record each based on defined expense categories * Enter, verify and review accuracy of Accounts Payables and generate timely vendor payments * Assist suppliers and departments, by responding to procedural/financial information requests and/or other information * Create, transmit and verify with bank personnel all wire transfers to suppliers * Prepare weekly cash flow statement for Finance Manager and Controller * Verify and calculate sales tax on all supplier invoices and prepare sales tax self-assessments for quarterly filings * Prepare, evaluate and distribute federal tax forms in accordance with IRS regulations * Prepare and distribute sales tax exemption certificates for each qualifying purchase * Complete credit applications for potential supplier(s) * Create, maintain and transmit commission payments * Manage all accounts receivable processes and procedures through auditing, verification, cash receipts, and accurate general ledger posting * Create and transmit accounts receivable invoices * Receive payments and follow up with customers on payment status * Complete credit applications for potential customer(s) * Calculate cost for air freight containers * Assist with acquiring sales and tax exempt documents from customers * Assist with the oversight of the general financial well-being and stability of the business.
Recommends financial improvements whenever deemed feasible * Review and analyze cost accounting practices in detail and recommend strategies for improvement * Review accounts receivable aging and creates and mails monthly statements to customers.
Communicates professionally with customers in resolving delinquent accounts.
May verify and validate customer credit data in recommending customer credit lines and regularly review credit data and request updated records * Assist Finance Manager with month-end journal entries and analysis * Verify and resolve account discrepancies by reconciling statements and transactions and investigating documentation; issuing stop payments, payments, or adjustments and by facilitating discrepancy resolutions, as necessary, for other office staff members.
Work is reviewed by others * Assist other departments, as well as customers, by responding to procedural/financial information requests and/or other information and guidance with automated or manual systems * Assist Finance Manager with preparing audit work papers for annual or special audits * Maintain information and review financial transactions by creating and/or monitoring electronic files and/or accounting documents * Maintain confidentiality and financial security by following internal accounting controls *QUALIFICATIONS* To perform this job satisfactorily, an individual must be able to perform each essential duty satisfactorily.
Knowledge and experience with full-featured double-entry accounting software is essential.
Demonstrates ability to deal tactfully, patiently, and respectfully with co-workers, customers and suppliers.
*EDUCATION and/or EXPERIENCE* * Five years related experience and /or training or an equivalent combination of education and experience * High school diploma and Associates degree preferred * Ability and experience working with Microsoft Excel * Excellent computer and typing skills * Notary Public preferred *LANGUAGE SKILLS* Effectively communicate and understand job instructions both verbally and written in the English language.
*MATHEMATICAL SKILLS* Ability to perform basic and complex mathematical computations.
Ability to apply concepts such as fractions, percentages, ratios and proportions to accounting situations.
*REASONING ABILITY* Ability to define problems, collect data, establish facts and draw valid conclusions.
*PHYSICAL DEMANDS* While performing the duties of the job, the employee is regularly required to stand, walk and reach with hands and arms.
Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus.
*WORK ENVIRONMENT* The work environment characteristics described here are representative of those and employee encounters while performing the essential functions of this job.
The noise level in the work environment is usually low.
Job Type: Full-time Pay: $21.
50 - $26.
50 per hour Expected hours: 40 per week Benefits: * 401(k) * 401(k) matching * Dental insurance * Disability insurance * Health insurance * Life insurance * Paid time off * Vision insurance Schedule: * 8 hour shift * Day shift * Monday to Friday Education: * High school or equivalent (Required) Experience: * Accounting: 3 years (Required) * Microsoft Excel: 3 years (Required) Language: * English (Required) Ability to Commute: * Lubbock, TX 79403 (Required) Ability to Relocate: * Lubbock, TX 79403: Relocate before starting work (Required) Work Location: In person